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KUALA LUMPUR (April 7): The implementation of Phase 1 of the self-assessment stamp duty system (STSDS) by the Inland Revenue Board (IRB) since Jan 1 this year has facilitated the stamping of documents either by individuals or through appointed agents.
The IRB director of consultation, operations and audit division under the stamp duty and real property gains tax department, Nor Habibah Hamidon, said individuals can submit applications by obtaining a tax identification number (TIN) and logging in via the MyTax portal.
She said authorised agents, such as lawyers, company secretaries and accountants, may also submit applications on behalf of clients, based on roles registered in the e-Stamp Duty system.
“This is important to ensure that every application can be properly identified and accounted for,” she said when appearing as a guest on the Tax Clinic segment on Bernama Radio on Tuesday.
Nor Habibah emphasised that MyTax IDs are strictly personal and must not be shared, as this is crucial to safeguarding taxpayer information and preventing misuse.
Although the system adopts a self-assessment concept, she noted that users are not required to manually calculate duties, as the system automatically determines the payable amount based on the information provided.
“Payers only need to ensure that all details related to the instrument are accurate and complete,” she said.
All stamping applications must be submitted using an individual’s MyTax ID, with users selecting their registered role within the system. Using a single ID for all tax matters also helps streamline management and improve efficiency.
In addition, the e-Duti Setem system offers a batch stamping facility for organisations and agents handling high volumes of documents. This feature enables users to process multiple instruments simultaneously, eliminating the need for separate submissions.
However, batch stamping is only available through XML-formatted files generated from users’ internal systems, and strict adherence to the prescribed XML specifications is required to ensure smooth processing and data accuracy.
In a related development, she said, the IRB has introduced a special voluntary compliance programme (PKPS), allowing taxpayers to settle stamp duty arrears for documents dated between Jan 1, 2023 and Dec 31, 2025.
Under the PKPS, taxpayers may qualify for penalty exemptions, subject to stipulated conditions. This initiative provides an opportunity to regularise their tax position without the pressure of enforcement action, she said, adding that the programme runs until June 30.
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